Town Hall Bookings

Facility Booking Form

Contact Details

Contact Name(s)

Name of Organisation

Address:

Invoice Address

Email Address:

Contact Telephone Number:

Home Number

Work Number

Mobile

Facility Information

Venue

Dates Required

Name of Room(s) Required

Event Name

Approximate Numbers

Seating Layout Required

•    Boardroom Style
•    Theatre Style
•    Workshop Style
•    U Shape Style

Times Required (please include set up & take down times where appropriate)

Time of Arrival

Event Start Time

Event End Time

Time of Departure

Additional Requirements

•   Kitchen
•   Flipchart
•   Piano
•   PA System
•   Stage Lighting
•   Projector Screen

Conditions of Hire

Please read carefully and sign below.

I / We agree to adhere to the following terms and conditions.

1. Parties using the Hall shall indemnify Causeway Coast & Glens Borough Council against claims for death, injury or loss of property in the event either competitors or spectators.  All damage (including injury to the walls, ceilings, floors, pictures, glass or furniture therein) and no nails, screws or hooks shall be inserted in the walls nor should adhesive material, liable to damage surfaces of walls or any other part of the building;
2. To give 14 days’ notice for cancellation of booking.  Failure to do so may result in loss of booking fee;
3. Not to place or permit to be placed any obstruction in passages, doorways or fire exits;
4. To agree to have themselves and all of their equipment removed from the Hall within the period of time stated on the booking form.  That all toilets and any other rooms included in the booking are left in a clean and tidy state;
5. If in breach of terms and conditions, understand that we may be required to leave the Hall and forfeit the booking fee;
6. To provide adequate supervision for bookings to ensure the proper conduct of patrons during the hiring and to expel any person acting in a disorderly manner;
7. That payment must be received prior to your booking being confirmed.  No payment, no booking.
8. COMPLETION OF THIS FORM DOES NOT CONSTITUTE AN ACCEPTANCE OF CONFIRMTION OF ANY BOOKING AND THAT CAUSEWAY COAST & GLENS BOROUGH COUNCIL RESERVES THE RIGHT TO REFUSE BOOKINGS.

Do you have your own Public Liability Insurance

•    Yes
•    No

If yes, please give the details below:

Name of Company

Policy Number

Expiry Date

I/We have read and understood the above Conditions of Hire and hereby agree to hire the Town Hall, on the above date(s) for the subject to the terms and conditions of letting.

Agree to Conditions

Name

On behalf of: Group/Organisation Name (if applicable)

As a public authority, Council takes your rights and freedoms seriously and are collecting this information in order to process your application under its legal obligation. You can see the full privacy notice here. Council will only release information when required under law or with your consent. Further information about your rights, how long information is held for, or how to contact the Data Protection Officer can be found on the privacy section of the website.