Vehicle, Plant and Machinery Asset Policy

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S75 Equality And Good Relations Screening Form

 


General Information: 

Policy/ Procedure



Is this an existing, revised or a new function, service, policy, procedure, project, strategy, plan or guidance?   

New



Operational Area:

Estates



Title:

Vehicle, Plant and Machinery Asset Policy



Brief Summary:

This policy and procedure details the arrangements for procurement, management, maintenance and disposal of Estates assets.


 


What is it trying to achieve? (intended aims and outcomes)
 

To ensure that all vehicles and plant and machinery are registered, managed and maintained in an efficient way.

To ensure that staff at all levels are aware of their responsibilities with regard to the use, maintenance and disposal of vehicles and plant and machinery.

To track Council’s vehicles and plant and machinery in a transparent manner.

To purchase and dispose of vehicles and plant and machinery in a transparent and efficient manner.

 

 

Who owns and who implements each element of the function, service, policy, procedure, project, strategy, plan or guidance?

The Head of Estates owns and reviews the policy in operation. 

The responsibility for the implementation and compliance of this policy lies with the Depot Managers.  However, Supervisors will be responsible for day-to-day management and control of assets as per agreed policy and procedures. 

Simultaneously Asset users will be responsible for asset tracking, safe use & storage, maintenance & reporting faults, issues, stolen assets, etc.

Business Support Officers will tag assets ensuring their linkage to the original purchase order number, through to the asset register.

Fleet Manager will provide advice on Estates vehicles which may impact on the Operator’s Licence.

 


Other policies etc. which have a bearing on this function, service, policy, procedure, project, strategy, plan or guidance?

Strategies:

Causeway Coast & Glens Corporate Strategy (2021-2025)
Procurement Policy
Fleet Safety Policy
Internal Audit Strategy
Records Management Policy

 

Studies, Publications, Statistics and Guidance:

The Goods Vehicle Licensing of Operators Act NI (2010)
Motor Vehicle Construction and Use Regulations NI (1999)
The Management of Health & Safety at Work Order NI (2000)
Staff Statistics from OD/HR

 

 

Available Evidence

Evidence to help inform the screening process may take many forms.  Public authorities should ensure that their screening decision is informed by relevant data.
What evidence/information (both qualitative and quantitative have you gathered to inform this function, service, policy, procedure, project, strategy, plan or guidance?  Specify details for relevant Section 75 categories.
 

It is proposed that all Section 75 categories will be considered via:

Quantitative evidence has been sourced from OD/HR (21 October 2022) 

 


Section 75 Category Details of Evidence/Information:

Staff statistics provided by OD/HR.

  

Religious Beliefs

Staff breakdown by Religious Belief / Community Background                       (Figures as at 21 October 2022)
Religious Belief / Community Background                 Gender                  Number of Staff 

Roman Catholic                                                          Male                       119 (19.67%)
                                                                                   Female                   126 (20.82%) 
Protestant                                                                   Male                       199 (32.89%)
                                                                                   Female                   128 (21.16%)
Non-Determined                                                         Male                         17 (2.81%)
                                                                                   Female                     16 (2.65%)
Total                                                                                                          605

This technical internal policy and procedure should ensure the smooth running of services and provide clear guidance for all staff regardless of their religious beliefs.
This procedure will have a neutral impact on this Section 75 group.
 




Political Opinion

This internal policy and procedure should ensure the smooth running of services and provide clear guidance for all staff regardless of their political opinion.

This internal technical policy and procedure will have a neutral impact on this Section 75 group.

 

 


Racial Group


Staff breakdown by Racial Group / Ethnic Origin             (Figures as at 21 October 2022)

Racial Group / Ethnic Origin                    Number of Staff
Mixed Ethnic Group                                   1 (0.16%)
Other                                                          2 (0.33%)
White / White European                          546 (90.25%)
Unknown                                                   56 (9.26%)
Total                                                        605

This internal procedure should ensure the smooth running of services for all regardless of their racial group.
Staff will receive training on the completion of the Appendices.  The policy and appendices can be taken away by a staff member to read at their leisure and return.  The policy and appendices can also be provided in both English and the employees preferred language to ensure understanding.  The Depot Manager will discuss the process initially to ensure understanding.  A one-to-one meeting can be accommodated if necessary.  
This procedure will have a neutral impact on this Section 75 group.

 


Age


Staff breakdown by Age                      (Figures as at 21 October 2022)

Age Group                        Number of staff
22-29                                     21 (3.47%)
30-34                                     28 (4.63%)
35-39                                     64 (10.58%)
40-44                                     71 (11.74%)
45-49                                     99 (16.36%)
50-54                                   115 (19.01%)
55-59                                     92 (15.21%)
60-64                                     88 (14.54%)
65-120                                   27 (4.46%)
Total                                     605

The Depot Manager will explain the process to staff to ensure understanding and knowledge of how to complete the Appendices accurately.  The policy and appendices can be taken away by a staff member to read at their leisure and return.  The policy and appendices can also be provided in larger print.  
This internal policy and procedure should ensure the smooth running of services and provide clear guidance for all staff regardless of their age.
This procedure will have a neutral impact on this Section 75 group.

 

 


Marital Status


Staff breakdown by Marital Status           (Figures as at 21 October 2022)

Marital Status                               Number of staff
Unknown                                        60 (9.92%)
Married \ Civil Partnership            336 (55.54%)
Divorced                                         12 (1.98%)
Other                                              19 (3.14%)
Separated                                      12 (1.98%)
Single                                           164 (27.11%)
Widowed                                          2 (0.33%)
Total                                             605

This internal procedure should ensure the smooth running of services and provide clear guidance for all staff regardless of their marital status.
This procedure will have a neutral impact on this Section 75 group.

 



Sexual Orientation

This internal procedure should ensure the smooth running of services and provide clear guidance for all staff regardless of their sexual orientation.

This procedure will have a neutral impact on this Section 75 group.

 

 


Men and Women Generally Gender:  


Staff breakdown by Gender            (Figures as at 21 October 2022)

Gender                                  Number of staff
Male                                        335 (55.38%)
Female                                    270 (44.62%)
Total                                        605

This internal procedure should ensure the smooth running of services for all regardless of their gender.
Due to the make-up of staff more men than women will be affected by this policy, however this internal procedure should provide clear guidance for all staff regardless of their gender.
This procedure will have a neutral impact on this Section 75 group.
 

 


Dependants


Staff Family Status                     (Figures as at 21 October 2022)

Family Status                             Number of staff
Blank                                            298 (49.26%)
Adults(s)                                         11 (1.82%)
Child/Children                              157 (25.95%)
None                                            138 (22.81%)
Other                                               1 (0.16%)
Total                                             605

This internal procedure should ensure the smooth running of services and provide clear guidance for all staff whether they have dependants or not.
This procedure will have a neutral impact on this Section 75 group.

 


Disability


Staff breakdown by Disability                     (Figures as at 21 October 2022)

With or Without a Disability             Number of staff

No                                                      591 (97.69%)
Yes                                                       14 (2.31%)
Total                                                    605

The Depot Manager will explain the process to staff to ensure understanding and knowledge of how to complete the Appendices accurately.  The policy and appendices can be taken away by a staff member to read at their leisure and return.  The policy and appendices can also be provided in larger print.
This internal procedure should ensure the smooth running of services and provide clear guidance for all staff whether they have a disability or not.
This procedure will have a positive impact on this Section 75 group.

 

 

 


Screening Questions

1. What is the likely impact on equality of opportunity for those affected by this function, service, policy, procedure, project, strategy, plan or guidance?


Section 75 Category -  Positive impact (it could benefit)                              Neutral                                   Negative impact (it could disadvantage)                            

Gender
Women                                  Neutral impact                                                                
Men                                       Neutral impact                                                                    
Transgender men/women     Positive impact (it could benefit)                                                                   
Other please specify             N/A

Reason:    Impact is neutral as the policy operates the same regardless of gender.  

                    
Race
The categories used in the Race section are those used in the 2011 census.  Consideration should be given to the needs of specific communities within the broad categories.

Asian                                  Neutral impact        
Black                                  Neutral impact      
Chinese                              Neutral impact     
Mixed race                          Neutral impact       
Other please specify           Neutral impact    

Reason:    All racial groups will be supported with translation as necessary to ensure understanding of the policy and safe operating of all assets.

     
Disability
Long term health impairment could include mental health problems, asthma, heart conditions, chronic fatigue etc.

Neutral impact    

Reason:     

The policy can be provided in large print or an easy read version.  Council will make reasonable adjustments and support staff throughout their employment.

 

Sexual orientation

Heterosexual, lesbian, gay men, bisexual, others  Neutral impact    

Reason:         Impact is neutral as the policy operates the same regardless of sexual orientation.



Age

Older People  Neutral impact    
Younger people and children  Neutral impact     

Reason:    Impact is neutral as the policy operates the same regardless of age. The policy can be provided in large print or an easy read version. 


          
Political Opinion

Neutral impact             
 
Reason:    Impact is neutral as the policy operates the same regardless of political opinion.

 

Religious Belief   

Neutral impact    
               
Reason:    Impact is neutral as the policy operates the same regardless of religious belief.

 

Martial Status

Neutral impact              

Reason:    Impact is neutral as the policy operates the same regardless of marital status.

 

Dependants

Neutral impact    
Reason:    Impact is neutral as the policy operates the same regardless of whether an individual has dependants or not.

 

                 
                     


Screening Questions

2. Are there opportunities to better promote equality of opportunity for people within any of the Section 75 categories?


Gender

(Women, Men, Transgender men/women , Other please specify)  

There are no opportunities to promote equality of opportunity as this internal policy will apply to all.

 

Race

The categories used in the Race section are those used in the 2011 census.  Consideration should be given to the needs of specific communities within the broad categories. 
(Asian, Black, Chinese, Mixed race, White, Other please specify)#

The availability of the procedure in a variety of languages supports equality of opportunity and will support employees and agency workers whose first language is not English.

 

Disability

Long term health impairment could include mental health problems, asthma, heart conditions, chronic fatigue etc.

The availability of the procedure in a variety of formats supports equality of opportunity as this internal policy can be read and understood by all.  Reasonable adjustments may also be made to support employees.

 

Sexual orientation

Heterosexual, lesbian, gay men, bisexual, others

No; the internal technical policy has no remit to promote equality regarding sexual orientation.

 

Age

Older People, Younger people and children

No; the internal technical policy has no remit to promote equality regarding age.

 

Political Opinion

No; the internal technical policy has no remit to promote equality regarding political opinion.

 

Religious Belief

No; the internal technical policy has no remit to promote equality regarding religious belief.

 

Marital Status

No; the internal technical policy has no remit to promote equality regarding marital status.

 

Dependants

No; the internal technical policy has no remit to promote equality regarding those with or without dependants.

 

 

Screening Questions

 

3. To what extent is the policy likely to impact on good relations between people of different religious belief, political opinion or racial group?


Section 75 Category:  Religious Belief
Level of impact:  None

Section 75 Category:  Political Opinion
Level of impact:  None

Section 75 Category:  Racial Group
Level of impact:  None

 


Screening Questions

4. Are there opportunities to better promote good relations between people of different religious belief, political opinion or racial group?


Religious Belief:  The nature of procedure means it is unlikely to provide opportunities to improve these relations
Political Opinion.  The nature of procedure means it is unlikely to provide opportunities to improve these relations
Racial Group.  The nature of procedure means it is unlikely to provide opportunities to improve these relations

 

Additional Considerations

Generally speaking people can fall into more than one Section 75 category.  Taking this into consideration, are there any potential impacts of the function, service, policy, procedure, project, strategy, plan or guidance on people with multiple identities?  (For example:  disabled minority ethnic people, disabled women, young Protestant men, young lesbians, gay and bisexual people.)

The staff consultation process supported input and feedback from individuals with multiple identities and no concerns were raised.  The review process will aid the identification of considerations not already noted. (at the end of the first year and every 2 years thereafter)

 

Provide details of data on the impact of the function, service, policy, procedure, project, strategy, plan or guidance on people with multiple identities.  Specify the relevant Section 75 categories concerned.

There will be a neutral impact on people with multiple identities as mitigation has been provided.  However the policy will also keep under review the need for further mitigation.

 

Disability Considerations

Is there an opportunity to better promote positive attitudes towards disabled people by altering this function, service, policy, procedure, project, strategy, plan or guidance?

No

 

Is there an opportunity to encourage participation by disabled people in public life by altering this function, service, policy, procedure, project, strategy, plan or guidance?

No

 

Screening Decision

Likely Impact None

If the decision is to subject the policy to an equality impact assessment (i.e. likely impact – Major), please provide details of the reasons for this:
N/A

If the decision is not to conduct an equality impact assessment (i.e. likely impact = Minor) the Council should consider if the policy should be mitigated or an alternative policy be introduced: 
N/A


If the decision is not to conduct an equality impact assessment (i.e. likely impact = None), please provide details of the reasons for this:

The policy includes mitigation and will be kept under review.



Mitigation

When the Council concludes that the likely impact is ‘Minor’ and an equality impact assessment is not to be conducted, the Council may consider mitigation to lessen the severity of any equality impact, or the introduction of an alternative policy to better promote equality of opportunity or good relations.
Can the policy/decision be amended or changed or an alternative policy introduced to better promote equality of opportunity and/or good relations?

 No

If YES, give the reasons to support your decision, together with the proposed changes/amendments or alternative policy:

The policy will be kept under review by the Head of Estates and if further mitigation is identified Council process will be followed to address this.



Timetabling And Prioritising
If the policy/decision has been ‘screened in’ for equality impact assessment, then please answer the following questions to determine its priority for timetabling the equality impact assessment.
On a scale of 1 to 3, with 1 being the lowest priority and 3 the highest, assess the policy in terms of its priority for equality impact assessment.
 

Priority Criterion
Rating (1 to 3)
Effect on equality of opportunity and good relations  N/A
Social Need  N/A
Effect on people’s daily lives  N/A
Relevance to the Council’s functions  N/A
 



Monitoring
Please outline proposals for future monitoring of the policy/decision:

The policy and procedure will be reviewed at the end of the first year and thereafter every 2 years as part of the normal council review process, or sooner due to technological changes or if legislation dictates.

 


Approval And Authorisation


Screened and Approved by:  Head of Estates 12.12.22