Privacy Notice

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Data Controller Name:                  Causeway Coast and Glens Borough Council

Address:                                           66 Portstewart Road, Coleraine,

Telephone:                                       028 7034 7034





This privacy notice is to let you know how the Leisure and Development directorate of Causeway Coast and Glens Borough Council will look after your personal information.


Our Standards:

The processing of personal data is governed by the Data Protection Act (DPA) and other relevant legislation.  When we ask you for personal information, we will ensure that:

  • you know why we need it
  • we only ask for what we need and don’t collect too much or irrelevant information
  • we protect your information and make sure nobody has access to it who shouldn’t have
  • we only share it with other organisations when it is lawful to do so
  • we don’t keep it any longer than is necessary
  • it is not made available for commercial use without your permission


Why Are You Processing My Personal Information?

The Leisure and Development directorate is collecting and processing your personal information in order to fulfil our legal obligation to provide leisure and recreational facilities which is provided for under the Access to the Countryside Order NI 1983.

We will use your personal information to communicate directly with you and to allow a process for engagement and consultation and to answer any of your questions which may arise on a possible cycle trail project, known as the greenway.



What Type of Personal Information Are You Processing?

We will be collecting and processing the following types of personal information: Name, address, phone number and email address.


Where Do You Get My Personal Information From?

We sourced your personal information from the Land Registry layer provided through NIMA (Northern Ireland Mapping Agreement) which is held and maintained by Land Registry/LPS/OSNI


Do You Share My Personal Information With Anyone Else?

Your information will be held by the Leisure and Development directorate and the digital services section of Causeway Coast and Glens Borough Council

We may share your information internally with Council Departments and a consultancy firm who assist Council with the engagement/consultation process, for advancement of consultation and engagement.

We will not disclose any of your personal information to any other organisation unless required to do so by law.


Do You Transfer My Personal Information To Other Countries?

We will not transfer your information to any other country.


How Long Do You Keep My Personal Information?

We will keep your information for no longer than is necessary and in line with Council’s retention and disposal schedule

All information stored is subject to and is kept in line with the Council’s Retention and Disposal Schedule

We may also keep it for longer in order to meet other legislative requirements, or to answer requests for information from ongoing or impending statutory inquiries.


What Rights Do I Have?

  • You have the right to be informed that your information is being processed
  • You have the right to obtain access to your personal information
  • You can have your personal information rectified if it is inaccurate or incomplete
  • You can ask for your personal information to be erased (where there is no compelling reason for its continued processing)
  • You have the right to restrict processing in certain circumstances
  • You have the right to object to the processing of personal information.

For further information on your rights, please contact the Council’s Data Protection Officer:

Data Protection Officer: Andrea Hegarty                                    

Telephone:    028 7034 7034                                



What We Ask of You

Please make sure that any information you give us is as accurate and as complete as possible.
Don’t include personal information about another person (including your family members) unless you have told the individual concerned and they agree to it being supplied to us.
Tell us as soon as possible if any of the personal information you have provided changes.


How Do I Complain If I’m Not Happy?

If you are unhappy with any aspect of how your personal information is being processed, please contact the Council’s Data Protection Officer:

Data Protection Officer: Andrea Hegarty                                    

Telephone:    028 7034 7034                                




Your complaint will be dealt with using the Council’s complaints process - further details on this can be found at

If you are still not happy, you have the right to complain to the Information Commissioner’s Office (ICO) – contact details are given below:

Information Commissioner’s Office

Wycliffe House
Water Lane

Tel: 0303 123 1113




Information Security

Any information carried over the Internet is not secure; information can be intercepted, lost, redirected, changed and read by other people.  Any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to mitigate unauthorised access and protect your personal data against unlawful processing, accidental loss, destruction and damage. We will retain your information in accordance with our Retention and Disposal Schedule.

We have implemented security policies, controls and technical measures to protect the personal data that we have under our control from:


  • unauthorised access
  • improper use or disclosure
  • unauthorised modification
  • unlawful destruction or accidental loss


All our employees, processors and sub processors who have access to and are associated with the processing of personal information, are obliged to ensure compliance with the Data Protection Act.


Further Information

For further information on how your personal information is used, how we maintain the security of your information and your rights to access information that we hold on you, please contact us using our secure online contact form (insert hyperlink to

Or you can call us on 028 7034 7034 or e-mail